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 Subject : Assistant Director, Accounting and FCTC Finance.. 06/30/2021 04:47:53 PM 
Suzanne
Posts: 7
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SCHOOL DISTRICT OF ST. JOHNS COUNTY
ASSISTANT DIRECTOR, ACCOUNTING AND FCTC FINANCE JOB DESCRIPTION

QUALIFICATIONS:
(1) Bachelor’s degree in accounting/finance, business administration or related business area, from an accredited educational institution.
(2) Minimum of three (3) years accounts payable and accounting experience.
(3) Education and experience must include computer experience.
(4) Experience in supervision/leadership needed.
(5) Combination of training and experience considered equal to the above.
(6) Satisfactory criminal background check and drug screening.

KNOWLEDGE, SKILLS AND ABILITIES:
General knowledge of state and federal rules/regulations relating to governmental accounting and reporting. General knowledge of accounting procedures. Knowledge of computerized accounts payable system. Knowledge of and skill in spreadsheets and other computer applications. Ability to research, compile and edit information for reporting purposes. Ability to communicate effectively. Ability to follow oral and written instructions. Ability to work independently. Ability to handle multiple tasks in a professional and courteous manner.

REPORTS TO:
Director, Accounting


SUPERVISES:
Senior Accounts Payable Specialist Accounts Payable Specialists
First Coast Technical College Financial Analyst
First Coast Technical College Financial Aid Advisors First Coast Technical College Financial Aid Clerk

PERFORMANCE RESPONSIBILITIES:
Service Delivery

Accounts Payable
*(1) Manage the activities and operations of the Accounts Payable department.
*(2) Provide vendor invoice processing support while ensuring internal controls.
*(3) Monitor all accounts payable functions as they pertain to vendor payments.

*(4) Organize priorities for deadlines, including holidays and grant closings.
*(5) Monitor and document any system errors/messages.
*(6) Ensure that all payable transactions are recorded properly and reconcile to the general ledger.
*(7) Lead and manage projects, such as system testing and implementation.
*(8) Audit all AP warrants and disseminate to proper accounts.
*(9) Maintain accurate voucher file system.
*(10) Prepare 1099s and submit Magnetic Media Filing tape to IRS.
*(11) Prepare a monthly payment report for the Board.
*(12) Review and update Accounts Payable Procedures Manual.
*(13) Review and update Accounts Payable User’s Manual.
*(14) Manage Accounts Payable accounting periods.
*(15) Run year-end processes and coordinate with Accounting Department for timing of end-of- year report.
*(16) Perform end of the calendar year process as it relates to 1099’s.
First Coast Technical College
*(17) Supervise Business Office Financial Advisor and Financial Aid staff.
*(18) Supervise the development of procedures as it relates to the Business Office and Financial Aid department.
*(19) Supervise all aspects of student eligibility as it relates to the Federal Pell grant and other financial aid resources.
*(20) Implement district, state, and federal regulations procedures related to Title IV funds and VA benefits.
*(21) Communicate closely with state and federal Department of Education and other financial institutions regarding reports and/or financial aid issues.
*(22) Develop, implement, and maintain a policies and procedures manual for Pell Grant administration, Veteran’s Benefits, and other financial aid resources
Expectations of All Employees
*(23) Meet and deal effectively with the general public, staff members, parents, administrators and other contact persons using tact and good judgment.
*(24) Follow attendance, punctuality, proper dress code and other qualities of an appropriate work ethic.
*(25) Ensure adherence to good safety standards.
*(26) Maintain confidentiality regarding school/workplace matters.
*(27) Model and maintain high ethical standards.
*(28) Maintain expertise in assigned area to fulfill position goals and objectives.
*(29) Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
*(30) Demonstrate initiative in the performance of assigned responsibilities.
*(31) Each employee of the St. Johns County School Board is charged with being familiar with the Character Counts! program and with modeling the characteristics of citizenship, character education and literacy.
Inter/Intra-Agency Communication and Delivery
*(32) Work with Accounting on balancing AP items.
*(33) Attend meetings to keep up with other issues in Finance.
*(34) Communicate effectively with staff, administrators and vendors.
*(35) Respond to schools, vendors and other inquiries and concerns in a timely manner.


Professional Growth and Improvement
*(36) Assist in training users in the district’s ERP financial software system and prepare to give tutorials to any user who calls with questions.
*(37) Participate in cross-training activities as required.
*(38) Participate successfully in training programs, conferences, and workshops as assigned or appropriate to keep abreast of current practices, programs, legal issues, and character education.
Systemic Functions
*(39) Keep supervisor informed of potential problems or unusual events.
*(40) Assign duties/responsibilities and supervise and evaluate the AP Specialists.
*(41) Supervise and direct the employees of the First Coast Technical College’s financial aid department and business office.
*(42) Follow federal and state laws as well as School Board policies, rules and regulations.
*(43) Demonstrate support for the School District and its goals and priorities.
*(44) Prepare all required reports and maintain all appropriate records.
*(45) Represent the District in a positive and professional manner.
Leadership and Strategic Orientation
*(46) Help direct reports prepare goals for the new fiscal year.
*(47) Set high standards and expectations for self and others.
*(48) Exhibit interpersonal skills to work as an effective team member.
*(49) Demonstrate initiative in identifying potential problems or opportunities for improvement.

Perform other tasks consistent with the goals and objectives of this position.

*Essential Performance Responsibilities

PHYSICAL REQUIREMENTS:
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

Job Description Supplement 11

TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be those established by the District. This position may be required to work beyond a 40-hour work week on an as needed basis. Classification: Administrative, Managerial and Confidential.

EVALUATION:
Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on evaluation of personnel.
POSITION CODE: 75006
Pay Grade: CMG06 Salary Range:

FLSA STATUS: Exempt
 
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