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Gainesville, FL
Closing Date: 04/06/2018
Salary of $30,191-$33,210
https://sfcollege.hiretouch.com/job-details?jobID=229&job=administrative-assistant-financial-aid
The Financial Aid Department is seeking an Administrative Assistant to provide coordination and support for the general day to day administrative, clerical and operational tasks related to the successful management of a fast-past, and high performance department. The Administrative Assistant is responsible for providing customer service, handling bookkeeping, scheduling, budgeting, payroll tasks, reporting, event planning, as well as assistance to faculty, staff, students, and visitors.
Responsibilities and Duties (partial listing):
- Provide a professional, helpful, welcoming tone and a positive attitude for faculty, staff, student, families and community members interacting with the Financial Aid Director and Associate Director.
- Provide support for the financial aid department such as greet and direct visitors, answer phones, schedule appointments, assist with the coordination of special events, assist with appropriate paperwork, and resolve administrative issues related to office functions using established policies and procedures, making appropriate referrals as necessary.
- Assist students and families with financial aid processes or other specific student support services within federal, state and/or institutional guidelines.
- Comply with all college rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
- Prepare and manage accurate online payroll certification for hourly and salaried employees including the collection, processing and auditing of leave forms (full-time), timesheets, as well as appropriate appointment pay forms.
- Maintain and track office records, expenditures, budgets and calendars, collect, compile and enter data, prepare, edit, revise and send correspondence, operate standard office equipment (copier/fax machine/scanner), order and inventory supplies and promotional items, as well as process of requisitions, invoices and other requests.
- Organize, coordinate and facilitate meetings, conference calls and other special events including scheduling, making travel arrangements, venue arrangements and set-up, agenda preparation, attendance verification, as well as taking and publishing meeting minutes.
- Maintain accurate databases of all active departmental staff, including current emergency contact information.
- Prepare special reports, summaries, or replies to inquiries by compiling data and statistics from various departmental resources...
Qualifications (partial list):
Required: An Associate’s degree with four (4) years of related work experience or a combination of...
Preferred: Experience working in a college setting and/or a working knowledge of Santa Fe College and the eStaff system are preferred. Extensive payroll, note taking/minute writing and event planning experience...
Knowledge, Skills and Abilities: The Administrative Assistant for Financial Aid must possess excellent interpersonal skills and be able to effectively communicate written and verbally in a professional, diplomatic, empathetic, and tactful manner. This position requires a highly motivated team-player with the ability to deliver a high level of interactive customer service, develop and maintain...
https://sfcollege.hiretouch.com/job-details?jobID=229&job=administrative-assistant-financial-aid |
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